Updated on 11/10/20
Working on campus:
• Masks must be worn at ALL times
• Before you leave home, log into Crimson Clear with your Harvard key, and complete the self-assessment questionnaire before you leave home. Attestation to a good state of health will be required for a daily access pass, which must be shown to the security staff for entry authorization. If you feel at all unwell, please stay home. If you are experiencing symptoms of COVID-19, please contact Harvard University Health Services (617-495-5711: press the * key to contact or leave a message).
• Parking options, including discounted garage access and half-day passes, and discounted parking at the Van Ness Parking Garage (through Dec 2020), can be found here. If these options present significant challenges for you, please contact Marie Bao, Department Director of Research Administrator.
• Building access will be limited to passage through one of three security checkpoints (C-Building/TMEC, Goldenson/Armenise, NRB). If necessary, please form a queue adhering to social distancing guidelines of six feet or more between individuals in line. There should be distance indicators to assist you. Please exit from the entrance you used.
• Switch the mask you pick up at the entrance with your “commute” mask when you reach lab.
• When you wrap up work each day, have a plan in place for what you would do if you won’t be able to go in for your next shift for any reason.
All qualified personnel who are on campus for longer than 4 fours a week (cumulatively) will need to undergo unobserved self-administered testing at least once a week. If you are a graduate student, you need to undergo testing twice a week. Please see the HMS website below for more information on the self-administered test and testing frequency:
Unobserved Testing System:
Color Account Setup
The University has received regulatory approval to transition from observed testing to unobserved, self-administered testing. Harvard has contracted with Color, a health technology and services company, to manage the University’s testing and contact tracing, including providing testing kits, managing alerts for regular testing and delivering test results to individuals.
If you have not already done so, create your Color account using your Harvard email. This is a critical step as you cannot access a test kit until you have successfully activated your Color account. If you need assistance setting up your Color account, email email@example.com. If you are denied access to create a Color account, please notify the department research administrator, Marie Bao, to resolve the issue (if you are a graduate student, please also contact your graduate program head).
Test Kit Pick Up
Test kits can be picked up in the New Research Building (NRB) in the ground floor lobby on:
- Mondays, Wednesdays and Fridays, 8am to 12pm Noon and 2pm to 4pm
- Tuesdays and Thursdays, from 6 am to 10 am
Please enter through the 77 Avenue Louis Pasteur entrance and be ready to show the attendant your Harvard ID and the Color app displaying your eligibility. Upon receipt of your test kit, you will be asked to exit the building through the double doors closest to the amphitheater.
Please do not administer your test within 6 feet of others OR in any indoor common space shared with others.
Self-Test Administration and Drop-Off
Each testing kit contains information on how to administer the self-test. A helpful self-paced training module is also available in the Harvard Training Portal. Please follow the steps detailed below.
- Plan to swab the day you will be dropping off your kit.
- Activate the tube with your Color account so they know it is yours.
- Wash your hands and find a clean place to test.
- Use only one tube for each test day.
- Make sure to obtain the sample correctly.
- Push the cap back on to the tube and make sure it is tightly secured.
- Completely seal the bag so the tube doesn’t fall out.
After you have collected your sample, deposit it as soon as possible in the collection bin at the NRB. The collection bin is located in the NRB ground floor lobby near the stairs leading to the first floor and the garage elevators. Prior to depositing your completed test kit into the collection bin, please be sure to type the bar code numbers from your test kit tube into the “activate kit” screen in Color. There will be signs at the bin location to remind you. Bins will be picked up multiple times per day, but not overnight.
All University-related travel, both international and domestic, is prohibited until further notice and should not be planned or scheduled at this time. Harvard also strongly discourage personal travel, both international and domestic.
- If you are on a visa and plan to travel internationally, please speak to your HIO adviser and our coordinator Yolima Lantigua before making any travel arrangements.
- If you do travel, please follow the Massachusetts travel order
- Upon your return (even if you crossed state lines on a day trip), please follow Harvard post-travel policy which applies even if you are returning from a low-risk state as defined by the state of Massachusetts, you can only resume activities on campus if:
- You test negative TWICE – immediately upon your return and again 6-8 days later (you can come on campus to pick-up and drop off test kits)
- OR you self-quarantine for 14 days
**Always clean with appropriate disinfectant any surface BEFORE and AFTER use.**
Questions or Concerns? If you have any questions or concerns regarding the ramp-up process in general or about your lab’s ramp-up plans in particular, please discuss with your lab’s COVID-19 safety officer. Please also don’t hesitate to contact Marie Bao, BCMP Director of Research Administration or Stephen Blacklow, Chair of BCMP.
- BCMP Scheduling for Dark Room C-211A (for Phase II ONLY) Please check that no other person is utilizing the dark room before entering. Sign up using this calendar link
COVID-19 Safety Training Everyone must complete the safety training course before they can reenter campus once Phase I/II starts, depending on which group they are in:
All researchers (faculty, postdocs, graduate students, and research staff) , please take Module 2 Lab COVID-19 Awareness Training
(Non-research staff please take Module 1 COVID-19 Safety Awareness Training)
- Harvard Laboratory Re-Entry Planning Guiding Principles
- Harvard Community Guidance and Policies Comprehensive site for all School guidance, communication, and policies around COVID-19
- Massachusetts COVID-19 Response Reporting Daily and cumulative data on Massachusetts COVID-19 cases and testing, and weekly data on confirmed cases by city/town and residents subject to COVID-19 quarantine.