You should complete each of the following steps before, or as soon as you begin with BCMP.
Please arrange to meet with Yolima Lantigua in C-214 (firstname.lastname@example.org) to complete all necessary Onboarding forms. If you are international, please bring your passport and visa papers. Foreign scholars will receive an email from GLACIER, Harvard's Nonresident Alien Tax Compliance system. In addition, the HIO uses WINDSTAR, a software program that assists certain foreign nationals in determining U.S. federal and Massachusetts state tax status. It will also prepare the appropriate tax forms required for filing Tax Non-Resident tax returns. If you are a US Citizen or Permanent Resident, please Refer to Page #3 of the I-9 form for a list of acceptable documents you should bring on your first day. If you are a postdoc fellow, please notify the Financial Office in C-214 of your intention to elect a health plan through Harvard or not.
Harvard International Office
If you are not a US citizen or permanent resident, you must register with the Harvard International Office within one week of the date you entered the country. The HIO is in Cambridge, at 1350 Mass Ave., Richard A. and Susan F. Smith Campus Center, 864 (formerly Holyoke Center). No appointment is necessary.
Obtain a Social Security Number and Card
If you do not have these, you cannot be paid. You need to wait at least two weeks after your US arrival to obtain them. Print and fill out the application form. Take it in person to the Social Security Office at 10 Causeway St; Boston, MA 02222; room 148 1st floor. This info is provided at HIO.
Harvard ID Number and Card
After completing onboarding forms, you will be able to obtain your Harvard ID. With your HUID number, you now must complete lab safety training by logging into the Harvard Training Portal. Be sure to PRINT YOUR TRAINING CERTIFICATE OF COMPLETION. Once training is complete, bring your ID application and training certificate to the ID Office – located at the School of Public Health, Kresge Bldg. Room 103 A (617-432-0389.) Your HUID will allow you to use the M2 shuttles, access Quad buiildings and online digital library.
For access to the BCMP stockroom, buildings after hours, or the bike cage you must have your ID coded. The Harvard Longwood police at 260 Longwood Avenue will code your ID for the bike cage. Please speak to Beverly Neugeboren (email@example.com) about coding your ID for HMS building access and the BCMP stockroom.
Please contact Kristen Parker (Kristen_Parker@hms.harvard.edu) to be added to the BCMP E-Mailing Lists. These are used to disseminate important information concerning the department (seminar notices, Data Club announcements, funding sources). You will need to provide your HMS e-mail address.
Please see Beverly Neugeboren in C-213 (firstname.lastname@example.org) to learn about mail procedures and to have a mailbox set up. For FedEx procedures, talk to your grant manager in C-214.
Copiers, Fax Machine, In-House Stockroom
Please see facilities or contact Beverly Neugeboren (email@example.com). You may need your permanent Harvard ID.
If you need desktop support, contact the IT Help Desk (617-432-2000.) BCMP desktop support is provided by Peter Cobb (firstname.lastname@example.org)
(You will need your permanent Harvard ID for the following steps.)
Register an eCommons account to get access to your HMS email account. eCommons is the HMS community intranet.
To connect to the HMS Department File Server, so that you may save and retrieve files on the network, request help from West Quad Computing Group (617-432-5694.)
Harvie is Harvard's Intranet for Employees. You'll need your id and password before accessing this site. It includes information on Benefits Perks, Working at Harvard, Learning at Harvard, Work/Life Balance, Employment Policies & Contracts, access to financial applications, human resources (HR), and more; you may call the Longwood HR office at 617-432-2039.
The Harvard Parking Office has maps of the Longwood area in pdf format.
The HMS Postdoc Office -The HMS/HSDM Office for Postdoctoral Fellows works to enhance the development and experience of the postdoctoral community.